Inventory That Counts Itself

A customer asks for your best-seller. Your staff check the shelf, then the store room, then call the other branch. It's gone. Nobody knew, because the last count was a month ago, on paper, and it didn't match the till then either.

Why the numbers never match

Product names and prices typed by hand, a little differently by each person.
Stock counted on paper and entered later, if at all.
Sales recorded at the till, while purchases, returns and transfers go unrecorded.
Stock moving between branches with no trail, so losses can't be traced.

Scan once, then stop counting

The fix is to record stock at every point it moves, with a scan instead of typing. You don't need special hardware: any phone camera reads barcodes, and a Bluetooth scanner works too if you have one.

Scan a product once and its details come from open product databases where they exist, so nobody types names and sizes.
Every sale, purchase, transfer and adjustment moves the count, with who did it and when.
Branches see each other's stock, and transfers are confirmed at both ends.
Low-stock alerts and reorder lists arrive on WhatsApp or Telegram before the shelf is empty.
Products without barcodes get printed labels, so they scan like everything else.

Stock takes become spot checks

Once stock moves with every scan, a stock take becomes a check. Scan the shelf and the system shows the difference against what it expected, by product, by branch and by person. A difference you can see is a difference you can investigate.

Connected to how you sell

If you sell online, the same stock feeds your store, so you never sell what you don't have. I can sync Shopify or WooCommerce, or build an online store on the same database.

Inventory is one of the modules in WeSelling, my own business software, alongside the storefront and payments. I also built a signed-in equipment inventory dashboard for Abego General Services, a construction and equipment-leasing company.

If you only count stock once a month, you only find problems once a month.

What it costs

The Inventory & Barcode System starts at $520 for the product catalogue, phone scanning, stock in and out and reports, in eight days. Multi-branch stock, transfers, a POS screen, low-stock alerts and suppliers come with the $1,450 package.

Tell me about your business and I'll tell you what I'd build first: start here or book a free call.