AI Voice Receptionist

I will build an AI voice receptionist that answers calls and books appointments

Jedidiah GabrielProduct engineer · Kaduna, Nigeria · Replies within 24 hours

AI Voice Receptionist flyer: Every call, answered.

About this gig

Most people who reach voicemail call the next business on the list. An AI receptionist picks up instead.

I build voice agents on Vapi or Retell AI that answer your business line in a natural voice, at any hour. Your receptionist knows your services, prices, hours and policies. It books appointments into your calendar, takes messages and hands the call to a person when it should.

What you get:

A voice agent trained on your business details and tone
A phone number, new or forwarded from your current line
Live booking with Google Calendar, Cal.com, Calendly or your system
SMS or WhatsApp confirmation sent to the caller
Call summaries, recordings and transcripts sent to you
Transfer to a person for urgent or complex calls

I build booking and staff alert systems for service businesses, including online booking with instant staff notifications for a hair studio in Abuja.

Before ordering, tell me your business type, how calls are handled today and which calendar you use.

Use cases

After-hours line

Answers when the office is closed, books the next free slot and texts the details.

Overflow

Picks up only when staff are busy, so nobody waits on hold.

Appointment reminders

Calls clients the day before to confirm, reschedule or cancel, then updates the calendar.

Lead qualification

Asks budget, location and timeline, then books qualified callers with a sales rep.

Order and delivery status

Looks up an order number and tells the caller where it is.

Restaurant reservations

Takes table bookings and special requests, and handles waitlists.

Property enquiries

Answers questions about listings and books viewings for real estate agents.

Multilingual support

Handles callers in English, French, Spanish, Pidgin or other supported languages.

What changes

Today

Calls ring out while you're with a client, and most callers never leave a voicemail
After-hours callers book with whoever answers first
Staff spend the day repeating prices, hours and directions
Bookings taken by phone never make it into the calendar

After

A natural voice answers every call in your business's name
Appointments land straight in Google Calendar, Cal.com or your booking system
Callers get an SMS or WhatsApp confirmation before they hang up
You get a summary and recording of every call on Telegram or email

How it works

01Phone rings
02AI greets and answers questions
03Checks your calendar
04Books the slot
05Texts the caller
06Sends you the summary

Compare packages

Package	Starter$250	Business$640	Scale$1,450
What it is	Answers FAQs, takes messages and sends you a summary of every call	Adds live calendar booking, SMS confirmations, call transfer and CRM logging	Two languages, reminder calls, missed-call text-back and a call dashboard
Answers FAQs in your business's voice	✓	✓	✓
Call summaries and recordings	✓	✓	✓
Live calendar booking	–	✓	✓
SMS or WhatsApp confirmation	–	✓	✓
Transfer to a person	–	✓	✓
CRM logging	–	✓	✓
Missed-call text-back	–	–	✓
Outbound reminder calls	–	–	✓
Languages	1	1	2
Call analytics dashboard	–	–	✓
Delivery	4 days	7 days	14 days
Revisions	2	3	4

Add-ons

Faster delivery+30% of the package
One extra language+$70
One extra integration (any tool with an API)+$80
30 days of support after delivery+$90
90 days of support and small changes+$240

Built before

Hair By JoanStudio and shop site for a hair business in Abuja: priced style menu, retail and online booking with staff alerts.hairbyjoan.store

Telegram notification servicePrivate service that turns orders, bookings and service requests into instant Telegram alerts for the right staff member.Private build · walkthrough on a call

Who it's for

Clinics and dental offices
Salons and spas
Law firms
Real estate agents
Home services

What I'll need from you

Your services, prices, opening hours and booking rules
The calendar or booking tool you use, with access
Your current phone setup and country
The questions callers ask most, and how you answer them
Who should receive summaries and urgent transfers

Questions, answered

Will callers know it's AI?

Current voices sound natural, handle interruptions and pause like a person. Many regions require you to disclose AI on the call, and I set up a short, friendly disclosure. You hear test calls and pick the voice before launch.

How much do calls cost to run?

Voice platforms bill per minute, usually around $0.10 to $0.30 depending on the voice and model. I set it up on your account and estimate the monthly bill from your call volume.

Can it work with my existing number?

Yes. Forward your line to the AI all the time, only after hours, or only when nobody picks up within a few rings.

What about emergencies or angry callers?

You set the rules. The agent transfers the call to a person or marks it urgent and alerts you straight away.

Are third-party costs included?

No. Usage fees for services like OpenAI, Twilio, WhatsApp or hosting are billed to your account at their own rates. I estimate them before we start and design to keep them low.

Who owns the code and accounts when we finish?

You do. Code goes to your repository, and services run on accounts in your name, so you are never locked to me. I hand over logins, keys and a short guide.

The thinking behind it

The Call You Missed Was a CustomerMost callers who reach voicemail hang up and call the next business. How an AI voice receptionist answers every call in your business's name, books the appointment and sends you the summary.No-Shows Are a Tax You Don't Have to PayEvery empty slot is paid staff time with nothing to show for it. Jedidiah Gabriel on deposits, reminders and a booking system you own, so clients turn up and no marketplace takes a cut.